Privacy Policy

Who we are

Our website address is: http://www.standbytaskforce.org.

Standby Task Force Inc is a not-for-profit non-stock corporation that is organised and shall be operated exclusively for charitable and educational purposes within the meaning of section 501(c)(3) of the United States Internal Revenue Code of 1986.

The address of the registered office of Standby Task Force Inc. in the State of Delaware is 1209 N. Orange Street, Wilmington, DE 19801.

What personal data we collect and why we collect it

We may collect personal data when you:

  • Submit your application to join SBTF as volunteer: When you send your application to join SBTF, we will ask you to fill in one or more “Application Forms’. Therein we will ask you for various information needed to establish your identity, relevant education, professional experience, your area of expertise and any other information that can better help us to match your skills and interests with one of the different activities we run within SBTF.
  • Contact us with your questions/comments/ideas/complaints: We may collect various information, depending on the manner in which you contact us (e.g., if you send us an email, we will collect your email address and name) and the reason for contacting us (e.g., if you have a complaint). In any case, we will collect your contact details so we can respond to your query.
  • Subscribe to our newsletter/mailing list: We will collect your name and your email address if you wish to subscribe to our newsletter or mailing list.
  • When you donate as an individual or become a corporate sponsor: We will collect your name (or the name of the contact person, in case of corporate sponsor), contact and address details, donation amount, payment details (such as credit/debit card/PayPal account number), and any other information you voluntarily choose to provide.
  • When you report a problem with one of our Services: We will collect your first and last names and your contact details so we can respond to your report. You will also need to describe the problem that you have experienced so we can take care of it.
  • When you visit the Website: We may also collect certain data from your computer and Internet connection, including the IP address of your computer, the date and time you accessed our Website, the Internet address from which you link to our Website, the computer technology you are using (such as desktop or mobile device) and your movements and preferences on our Website.
  • From other sources: We may receive your Personal Information from other online sources, such as our Social Media channels, or offline, such as when you attend one of our conferences or call us.

We may use a third-party payment services to process your donations. If you wish to make a donation, your Personal Information may be collected by such third party and will be subject to the third party’s privacy policy, rather than this Privacy Policy. We have no control over and are not responsible for, this third party’s collection, use, and disclosure of your Personal Information.

If you submit any Personal Information relating to other people to us or to our service providers, you represent that you have the authority to do so and to permit us to use the information in accordance with this Privacy Policy.

Personal data collected during an activation

In situations of humanitarian emergencies, in particular in situations of natural and man-made disasters, it may happen that Personal Information (including geographic data, whether relevant) from social media and other online sources are processed by SBTF and eventually transferred to the activation agency, as well as to other responders on the ground, in order to support  the response and recovery of this emergency, as well as to further strengthen the preparedness process for future emergencies.

This may occur when Personal Data processing and transfer is necessary for an important reason of public interest  and/or the vital interests of the data subject or of another natural person, including physical integrity or life. This kind of processing and transferring is necessary for humanitarian purposes, and those data are  not further processed by SBTF in a manner that is incompatible with those purposes.  

During an activation for a humanitarian crisis or a natural or man-made disaster, sensitive personal data (personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health or data concerning a natural person’s sex life or sexual orientation) are processed only if personal data are manifestly made public by the data subject (ie. in a social media post) and if processing is necessary to protect the vital interests of the data subject or of another natural person or for reasons of substantial public interest.

We are also committed to create public datasets and maps that do not contain Personal Information, unless they were manifestly made public by the data subject (ie. links to the social media posts were the information was collected).  

Comments to articles on this website

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media uploads

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

How we may use your personal information

We may use Personal Information:

  • To respond to your inquiries and fulfill your requests, such as to send you newsletters.
  • To send administrative information to you, for example, information regarding the Services and changes to our terms, conditions and policies.
  • To process your donations and communicate with you regarding your donations.
  • To process your application to join SBTF
  • To communicate with you when SBTF receives a request of activation, as well as coordinate the activities during SBTF activations or side deployments.
  • To send you communications that we believe may be of interest to you.
  • To communicate with you about side projects (ie – but not limited to: training opportunities, communication projects, participation on beta testing,…) that can fit your skills and interests.
  • To facilitate social media sharing functionalities, such as Facebook, LinkedIn or Instagram share buttons.
  • To improve current and future delivery of our services (monitoring and evaluation).
  • For our business purposes, such as data analysis, audits, fraud monitoring and prevention, developing new products, enhancing, improving or modifying our Services, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our business activities.
  • As we believe to be necessary or appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities, including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our affiliates; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.

Who we share your data with

Your Personal Information may be disclosed:

  • To our volunteers, as well as to employees and interns if SBTF will hire paid staff, located all over the world for the purposes described in this Privacy Policy on a need to know basis. Standby Task Force Inc, 1209 N. Orange Street, Wilmington, DE 19801, United States, is the party responsible for the management of the Personal Information.
  • To our third party service providers who provide services, such as website hosting, data analysis, payment processing, information technology and related infrastructure provision, email delivery, auditing and other services.
  • To identify you to anyone to whom you send messages through the Services.
  • By you, on message boards, chat, profile pages, blogs, and other services to which you are able to post information and materials (including, without limitation, our Social Media Channels). Please note that any information you post or disclose through these services will become public and may be available to other users and the general public. We urge you to be very careful when deciding to disclose any information on the Services.
  • To a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, or assets (including in connection with any bankruptcy or similar proceedings).
  • As we believe to be necessary or appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities, including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our affiliates; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.

Visitor comments to this website may be checked through an automated spam detection service.

How about links to third party services?

This Privacy Policy does not address, and we are not responsible for, the privacy, information or other practices of any third parties, including any third party operating any site or service to which the Services link.  The inclusion of a link on the Services does not imply endorsement of the linked site or service by us or by our affiliates.

In addition, we are not responsible for the information collection, use, disclosure or security policies or practices of other organizations, such as Facebook, Apple, Google, Microsoft, Ning, RIM or any other app developer, app provider, social media platform provider, operating system provider, wireless service provider or device manufacturer, including with respect to any Personal Information you disclose to other organizations through or in connection with our Social Media Channels.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

We will retain your Personal Information for the period necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

If you would like to review, correct, update, suppress or delete Personal Information that has been previously provided to us by you, you may contact us at privacy@standbytaskforce.com.  As noted above, you can also log into your profile setting (if you have created an account) on the different tools we use for internal communications and view, change or replace your own profile data.

In your request, please make clear what Personal Information you would like to have changed, whether you would like to have your Personal Information that you have provided to us suppressed from our database and, if applicable, let us know what limitations you would like to put on our use of your Personal Information that you have provided to us. For your protection, we may only implement requests with respect to the Personal Information associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request.  

Please note that we may need to retain certain information for recordkeeping purposes. There may also be residual information that will remain within our databases and other records, and that may not get removed.

You can also opt-out from receiving newsletters or other promotional materials by clicking on the ‘Unsubscribe’ link in each email you receive from us, or by writing to privacy@standbytaskforce.com.

If you are a resident of California, under 18 and a registered user of the Services, you may ask us to remove content or information that you have posted to the Services by writing to: coreteam@standbytaskforce.com.  Please note that your request does not ensure complete or comprehensive removal of the content or information, as some of your content may have, for example, been re-posted by another user.  

Sensitive personal information

We ask that you do not send us, and you do not disclose, any sensitive Personal Information (e.g., social security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, criminal background or trade union membership) on or through the Services or otherwise to us.
During an activation for a humanitarian crisis or a natural or man-made disaster, sensitive personal data (personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health or data concerning a natural person’s sex life or sexual orientation) are processed only if personal data are manifestly made public by the data subject (ie. in a social media post) and if processing is necessary to protect the vital interests of the data subject or of another natural person or for reasons of substantial public interest.

How you can contact us

If you have any questions or concerns about this Privacy Policy, please contact us at privacy@standbytaskforce.com.

Note that email communications are not always secure; so please do not include any sensitive information in your emails to us.

How we protect your data

We seek to use reasonable organisational, technical and administrative measures to protect Personal Information within our organisation.
We limit access to information on a need-to-know basis and take appropriate measures to ensure that our people are aware that such information is only used in accordance with this Privacy Notice.
We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff, volunteers and contractors.
Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure.  If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of your account has been compromised), please immediately notify us in accordance with the “Contacting Us” section below.

What data breach procedures we have in place

Data Breach is defined as the unauthorized acquisition or access of unencrypted Confidential Information or Personal Data that compromises the confidentiality, integrity and availability of that information. All employees and volunteers are required to immediately notify the SBTF Board of Directors (email: board@standbytaskforce.com ) of any actual or suspected Data Breach – including events that affect our third party vendors that provide SBTF with services or hosting.
Notice of Data Breaches will be provided to affected individuals and/or governmental agencies in accordance with applicable contractual and legal requirements. SBTF commits to a notification via email to affected parties as soon as possible but not later than 72 hours of reasonable suspicion of a Data Breach.

Newsletters

You can opt-out from receiving newsletters or other promotional materials by clicking on the ‘Unsubscribe’ link in each email you receive from us or – if the link is not available – by writing to coreteam@standbytaskforce.com.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

The SBTF does not share any analytics data from this website with other parties.

Where do we transfer personal information?

The Services are controlled and operated by us from the United States and the EEA.  Your Personal Information may be stored and processed in any country where we have facilities or in which we engage service providers, and by using the Services you consent to the transfer of information to countries outside of your country of residence, including the United States, which may have data protection rules that are different from those of your country. By submitting your personal information to us you agree to this transfer, storing or processing at a location outside a country where you reside.

Updates to this Policy

We may change this Privacy Policy from time to time.  Please take a look at the “Last Updated” legend at the top of this page to see when this Privacy Policy was last revised.  If we decide to change this Privacy Policy, we will send you an email with the changes to ensure you are always aware of which information we collect, how we use it and under what circumstances we may publish this information.

This policy was approved by the Board of Directors on May 24. 2018.